Job Description
Event Project Manager – Van Wyck COMPANY DESCRIPTION Van Wyck & Van Wyck is a highly regarded environmental design and event production firm with headquarters in New York City. We produce bespoke celebrations ranging from stunning weddings on beaches and mountaintops to international destination experiences.
Workshop designs and produces engaging events that communicate a brand’s message. We build experiences that create compelling content, heighten brand loyalty and influence purchase behavior.
Our two sister companies are distinguished by innovative designs and an unsurpassed level of service, with over 20 years of experience in the field. We are a dynamic, creative, and growth-oriented team with incredibly high production values.
POSITION Van Wyck is seeking Event Designers with strong graphic design skills to join our team. The ideal candidate will also have had experience in experiential event design. In this role, you will be instrumental in designing and producing visual elements for private and brand events, with a focus on branding, invitations, digital assets, and print materials. Your primary responsibility will be to deliver highly creative, concept-driven solutions tailored to clients’ needs while ensuring cohesive and cost-effective execution.
This role requires close collaboration with clients, internal event teams, and our studio, as well as a deep understanding of branding, typography, and design frameworks. It is the perfect opportunity for a designer who can both generate innovative ideas and bring them to life across various media formats, ensuring every project achieves its full creative potential.
RESPONSIBILITIES - Cultivate and manage the most important asset of our firm: our relationships with our clients. From inception and creative process to ongoing project management and execution, you’re in the driver seat
- Coordinate all aspects of events and special projects, including comprehensive event concepts, design and creative concepts, logistics, and coordination of all event elements
- Source, negotiate, and manage relationships with vendors, ensuring quality and timely delivery of services
- Lead on-site execution, including troubleshooting, ensuring timelines are met, and maintaining client satisfaction during events
- Prepare and manage client-facing documentation such as concept notes, estimates, presentations, and timelines
- Manage the event budget, track expenses, and handle post-event financial reconciliation
- Address new client inquiries and collaborating with company leadership
BENEFITS AT VAN WYCK & VAN WYCK Paid Time Off (PTO): Enjoy flexible, discretionary PTO to balance your work and personal life, with manager approval and proper coverage
Health Insurance: Comprehensive health benefits include medical, dental, and vision plans, with significant company contributions to premiums and options for FSA or HSA
One Medical and Talkspace Memberships: Complimentary memberships providing primary care and mental health support
401(k) Retirement Plan: Participate in a retirement savings plan with pre-tax and Roth options after six months of employment with a discretionary company match
Cell Phone Stipend: Receive a $100 monthly phone reimbursement after three months of employment
Commuter Benefits: Take advantage of our pre-tax commuter benefits program to save on transit and parking expenses.
Gym Reimbursement: Stay fit with a $400 annual gym reimbursement, available to those enrolled in our health insurance plan
REQUIRED QUALIFICATIONS/SKILLS Candidates must possess the following qualities: - Minimum of 3 years in a design-related role; event design is a plus!
- Proficiency in graphic design software, including InDesign, Illustrator, Canva, and/or Photoshop
- Exceptional organizational skills, with the ability to effectively prioritize and manage multiple large-scale projects with shifting deadlines
- Strong interpersonal communication skills, delivering clear and timely information
- Self-motivated, able to work independently, and foster collaboration within a team
- Talent for creating compelling, evocative design concepts in InDesign or PowerPoint that capture the spirit and details of an event
- Creative problem solver with a high level of innovation and adaptability
The ideal candidate will have the following qualifications: - Bachelor’s degree in graphic design, interior design, architecture, or a related field
- Experience in special events, floral design, interior or architectural design, entertainment, or theater set design
- Superior aesthetic sensibilities paired with a strong work ethic
- Proficiency in developing floor plans and site plans using AutoCAD
- Expertise in crafting visually striking design concepts in InDesign and/or PowerPoint to convey event details and creative vision
- Skilled in 3D illustration and rendering programs
- Experience in project management, including strategy development and execution oversight
- Knowledge of budgeting, fabrication, cost management, and delivering projects within financial constraints
- Ability to freehand sketch designs and details or proficiency in video editing.
- Familiarity with interiors and prop styling for events
In accordance with New York City law, Van Wyck & Van Wyck provides a good faith salary range for this position. The annual base salary range for the Event Project Manager role is $70,000 to $90,000, commensurate with experience and qualifications.
Van Wyck & Van Wyck and Workshop are proud to be an Equal Opportunity Employer. We do not discriminate on the basis of race, color, creed, religion, gender (including gender identity or expression), transgender status or gender dysphoria, pregnancy, childbirth or related medical conditions, sexual orientation, marital status, domestic violence, sexual violence or stalking victim status, ancestry, national origin, alienage or citizenship, age, disability, military or veteran status, genetic information or predisposing genetic characteristic, unemployment status, familial status, caregiver or partnership status, or other protected status.
Job Tags
Full time, Flexible hours, Shift work,