Sr. Administrative Assistant to Private Equity Team - Midtown Investment Firm Job at BCL Search, New York, NY

RnU4ZnVZK1RyNklDdFF1UXlNeVNtbnd3S2c9PQ==
  • BCL Search
  • New York, NY

Job Description


Our client, a highly reputable investment company, is looking to hire a Senior Administrative Assistant for their NYC office. This role is providing administrative support to their Private Equity team. The ideal candidate will have at least 5 plus years of applicable experience. The successful candidate will be proactive, an excellent communicator, problem solver, highly organized and hold the utmost discretion. This is a fantastic opportunity to assist a fast-paced group at a renowned firm!

RESPONSIBILITIES
  • Meeting arrangements (reserves conference rooms, arranges catering orders, guest security clearance, and restaurant reservations)
  • Calendar management and updating Outlook Contacts
  • Perform a range of operational support activities including compiling reports, furnishing information to internal and external parties 
  • Conference call scheduling in all time zones; setting up WebEx, video conferencing capabilities
  • Phone call screening
  • Expense report processing
  • Arrange courier service
  • Coordinates travel; itinerary preparation
  • Organize and file all paperwork related to corporate deals; file electronically
  • Basic administrative functions such as using office machines to print, scan, fax and mail packages
  • Conduct internet research
  • Coordinate bill payment with Accounting department for outside consulting services
  • Provide back-up support to other assistants when needed
  • Ad hoc projects and assignments as needed
REQUIREMENTS
  • 5+ years of experience in an administrative services role in a related industry 
  • Independent, highly organized individual. Must be extremely reliable and have a positive attitude
  • Conserves executives’ time by being proactive, solution-oriented and a confident communicator
  • Flexible and willing to adapt to dynamic office environment
  • Resourceful and creative in completing certain tasks without much direction or instructions
  • Willing to take on new responsibilities and can be held accountable for the completion of all assignments
  • Able to work well under pressure and maintain professionalism under all circumstances; must have excellent communication skills; must be concise in fast-paced trading environment
  • Possesses the desire to excel; is self-motivated
  • Strong working knowledge of computers and relevant software applications, primarily Microsoft Office Suite (Outlook, Word, Excel, PPT, SharePoint), Adobe, Concur
  • Bachelor's degree preferred 

 

SALARY
$85-$95K (DOE) + Paid OT + 100% paid Benefits + Discretionary Bonus Opportunity + 401K/contribution + Great PTO

HOURS
8:30/9am-5/5:30pm (DOE) + flexibility as needed

#IND1

Job Tags

Work at office, Flexible hours,

Similar Jobs

Total Fire Protection

Oil & Gas Fire Alarm Systems Installer Job at Total Fire Protection

 ...Total Industrial Solutions is hiring an experienced Fire Alarm Systems Installer for Oil & Gas Terminals. This position offers competitive compensation with an excellent benefits package. If you're excited to be part of a winning team, TIS is a great place to grow your... 

GoldMatch

CRNA - Certified Registered Nurse Anesthetist Job at GoldMatch

26 Weeks a year - $50K Bonus for CRNA in ND W2 or 1099 Discover a rewarding opportunity as a CRNA in southwest North Dakota. This position offers an unmatched work-life balance with 26 weeks off annually, competitive compensation, and a supportive team environment... 

Hammer & Nails - Valencia

Nail Technician/Manicurist Job at Hammer & Nails - Valencia

 ...inspiration, and a balanced lifestyle. Ranked as one of the top 500 Franchises in 2024, Hammer & Nails goes beyond the ordinary salon or barber shop experience, and we cordially invite you to be a vital part of this transformation. Hammer & Nails is your ultimate career... 

GLOBAL PARKING SYSTEMS - MSY

FT Shuttle Driver - Evenings Job at GLOBAL PARKING SYSTEMS - MSY

 ...Experience Required: High School education or GED preferred. CDL training or an equivalent combination of education and experience. License...  ...on the locations needs.Availability to work 3rd shift and/or weekends may be a requirement. Language Skills: Ability to read and... 

Wyndy

In San Antonio, TX family in need of an after-school nanny. Job at Wyndy

 .... You'll receive a link to the original job listing when you express interest. The role involves transporting children to and from school 2-3 times a week during parental travels, with morning drop-offs and afternoon pickups near Ikea in San Antonio. Parent / Family...